Billing

The Billing module generates patient invoices directly from clinical activity, consultations, lab tests, procedures, and dispensed drugs automatically contribute to the patient's bill. This eliminates the separate data-entry step where billing clerks re-record what the clinical team already documented.

How billing works

When a doctor orders a lab test or a pharmacist dispenses a drug, a billing order is created simultaneously. The billing clerk reviews the orders and generates the invoice. Payment is recorded against the invoice and a receipt is produced.

Orderable items

The facility administrator configures the catalogue of billable services, consultation fees, test prices, drug costs, procedure fees. These prices are applied automatically when the corresponding clinical activity is recorded. Price updates take effect immediately without requiring changes to clinical workflows.

Billing dashboard

The billing dashboard shows all active billing orders, outstanding invoices, and recent payments. Billing staff can filter by service type, date, or payment status to manage the financial queue efficiently.

Transaction history

Every payment transaction is recorded with the date, amount, method of payment, and the staff member who recorded it. Transaction records cannot be deleted. Adjustments or corrections are recorded as additional entries, preserving a complete financial audit trail.

Integration with clinical modules

Billing integrates with the OPD, laboratory, pharmacy, and inpatient modules. Inpatient billing accumulates across the full length of stay and is finalised at discharge. OPD billing can be settled at the end of each visit.